Auction Planning Meeting – Thursday, May 12

Thursday, May 12th, immediately following the PTA meeting at 7:30 join past and present auction volunteers for our 2016 kick-off planning meeting at Barbara Ott’s home (email for address).  Some auction roles and responsibilities we are looking to fill:
  • Auction Chair or Co-Chairs:  have final say in selecting theme, oversee timeline and planning, coordinate marketing and communication, maintain auction website, facilitate printing needs, be point of contact for vendors, volunteers and guests, facilitate thank yous to volunteers and donors, delegate, delegate, delegate!
  • Procurement Support:  connect with family and business donors via letters, email and face to face, have great follow up skills, collect and input items into database, organize items for display on auction night, assist in sending thank yous to donors.
  • Dessert Dash Coordinator:  Work with procurement to solicit bakeries for desserts, input into database, coordinate pick up and delivery of desserts on auction day and display of desserts on auction night.
  • Buy In Party Coordinator:  Be point of contact for party hosts and teacher experiences, confirm details and input to auction database, facilitate communication of events to buy in guests post auction and throughout the year, publicize remaining spaces for sale in PTA enews and Currents, facilitate thank yous to buy in hosts after events have taken place.
  • Ticket Sales:  monitor online ticket sales, input complimentary teacher tickets and hard copy ticket orders, assign tables the week of auction.
  • Auction Photographer:  Set up photo booth, take pictures of guests, create online album for sharing.
  • Slide Show/Media:  Work with Chair and Principal to create Raise the Paddle video and slideshow of items for Live Auction.
  • Graphic Designer/Publisher:   Work with Auction Chair to design and create event poster, program and flyers.

This is a great way to get involved in your student’s school not to mention meet fun and dedicated parents.  Come share your ideas and be a part of the biggest party and fundraiser of the year!

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