Auction 2025
Help make Game Night a success! We need volunteers for:
Game station setup
Registration
Auction support
Student art projects
Event assistance & cleanup
All time commitments welcome—just a few hours or the whole event!
Your help makes a difference for our school community!
Detailed needs below!
Auction Chair(s)
Facilitate vendors
Venue / Catering
Auctioneer
DJ / Audio
Alcohol procurement
Photo Booth
Auction software lead
Work with graphic designer on logo, signage and program
Including printing
Teacher experiences
Assist with décor and games
Auction printing
Coordinate volunteers
Seating chart
Item Procurement
2-3 volunteers needed
Procure items for donation
Visit local businesses to drop off procurement requests
Collect physical donations
Photos of items for online catalog
Work with committee to combine items for “bundles”
Procure buy in parties
Coordinate with donors for delivery of items
Student Art
2 volunteers (plus grade level team) needed
Brainstorm art ideas for each grade level
Create an art project for each grade level
Deliver art pieces to auction and arrange display
Dessert Dash
2 volunteers needed
Procure 10 store made and 10 home made desserts for the dessert dash
Facilitate the delivery of the desserts to the venue
Set up the dessert dash table at venue
Games and Decor
2-3 volunteers needed
Create or purchase decor based on the chosen theme
Install décor or games day of auction
Day Of Tasks
Check guests in at the beginning of the auction into the auction software, handing out table numbers and drink tickets
Recording all sales during the evening including drinks, games, live auction and silent auction items
Check out guests if needed at the end of the evening
Set up/Clean Up
Help set up for event at the venue
Stay after event to lend a hand in cleaning up the venue
Any other last minute tasks